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What is an EHS Management System?
An EHS management system is not a software or a technology solution. Instead, it is the collection of activities, policies and procedures that deliver your organization’s playbook for Environment, Health and Safety programs. The goal of an EHS management system is to protect workers from job-related injuries and illnesses, identify and mitigate physical, chemical and biological hazards in the workplace as well as improving training and communications that clearly explain the company objectives for promoting a safe and healthy work environment.
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What are the 3 areas of focus for an EHS Management System?
The three areas – Environment, Health and Safety - ensure compliance with regulations, protect employee health and safety and promote sustainability, thereby reducing legal risks, enhancing productivity and fostering a positive public image for the organization.
Manage your organization’s approach to sourcing clean energy, reducing energy costs and minimizing negative environmental impacts such as spills and leaks.
Manage the health of your workers to prevent illness, injury and chronic disability while maintaining productive operations.
Manage your work environment and processes to identify safety hazards and prevent workplace incidents, accidents and injuries.
EHS software streamlines the management of environmental, health and safety processes and procedures, making it easier to ensure regulatory adherence and maintain a safe, healthy workplace.
EHS Software Streamlines your EHS Management System
Intelex EHS software simplifies the management of your organization's environment,
health and safety programs to protect profits, people and the planet.
Incident, claims and case management software helps you track, manage and report on worker incidents, accidents, injury and illness data. Intelex EHS software helps you maximize worker uptime while reducing day-to-day administrative work and increasing compliance reporting accuracy.
Whether the goal of your organization is to comply with complex environmental directives or critical health and safety regulations, Intelex EHS software makes it easy to identify, adhere to and stay current with the latest EHS regulations, document your compliance and prove it through reporting, inspections and audits.
Properly educated and trained workers are the key to EHS management success. Intelex EHS software delivers integrated EHS training management and tracking to help build a strong safety culture that helps deliver on your organization's performance goals.
Reduce operational risk by identifying, assessing and limiting worker exposure to safety hazards and noxious agents. Track incidents, find their root causes and analyze trends over time to improve key processes and prevent incidents and accidents from ever occurring.
EHS Management Systems Software Demo Playlist
The Intelex EHS Management Systems demo playlist provides an in-depth overview of the software's features and functionalities, showcasing how it can streamline compliance, incident management and reporting processes.
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Frequently Asked Questions
The scope and maturity of an EHS management system varies by industry, location and company. Some industries and countries are more regulated than others, which dictates more mature and robust EHS management systems. Despite these differences, there are components common to every EHS management system.
- Incident Reporting captures, tracks, investigates and reports on all incidents and near-misses, including injuries and illnesses, spills, property damage and vehicle incidents.
- Audit Management includes scheduling, tracking, data collection and reporting for all internal or external audits to simplify and ensure compliance across all company locations and operating jurisdictions.
- Document Control improves document management across the complete lifecycle of your organization’s compliance efforts and activities. It controls access to sensitive files, forms and reports while preventing errors, reducing risk and improving visibility.
- Training Management makes it easy to plan and track EHS training for a global workforce. Worker education and training is critical to building a robust and resilient health & safety culture while staying on top of diverse and always evolving industry regulations.
- Regulatory compliance involves adhering to essential EHS regulations and directives and being able to demonstrate this compliance to the relevant authorities. This requires understanding the standards and regulations specific to your industry and locations, collecting and analyzing the necessary data and proving compliance through inspections and audits.
Globally, there are many regulatory bodies that legislate and enforce standards for workplace environment, health and safety management. Compliance can vary by location and company size, with global bodies enforcing diverse EHS standards. Large companies may face stricter rules and frequent audits, while smaller firms might have fewer but still critical requirements.
- The U.S. Occupational Safety and Health Act of 1970 (OSH Act) was passed to prevent employees from being injured, killed or made ill at work. The act created the Occupational Safety and Health Administration (OSHA), whose mandate is to establish and enforce workplace health and safety standards while providing education, training and support to employers and employees.
- The Health and Safety Executive (HSE) is an independent regulator in Great Britain with the goal of preventing workplace illness, injury and deaths. The HSE establishes standards, guidelines and policies for workplace health and safety while enforcing those mandates through inspection, investigation and mandatory reporting.
- In the European Union, the European Framework Directive (1989/391/EEC) establishes general principles for managing workplace safety and health. This includes the rights and responsibilities of the employer and the employee for risk assessment, documentation, reporting, inspections and audits.
- ISO 45001:2018 is an international standard to establish, implement, maintain and continually improve a companywide EHS management system with the goal of preventing work-related injury, illness and death.
- ISO 14001:2015 is an international standard that organizations can use to establish and certify an effective environmental management system. This standard is applicable to any type, size or location of business to help them to meet and exceed their Environment, Social and Governance (ESG) goals.
ISO 45001 is the world’s leading standard for occupational health and safety management systems. Its goal is to create a safe and healthy work environment by identifying, mitigating and eliminating workplace risk and the potential for adverse effects on the physical, mental and emotional health of workers.
ISO 45001 includes several main requirements or clauses, including:
- Context of the Organization: Understand the internal and external issues impacting your organization.
- Leadership: Ensure top management demonstrates commitment to the EHS management system.
- Planning: Identify and assess risks and opportunities, setting objectives and processes to manage them.
- Support: Provide the necessary resources, training and communication to support the EHS management system.
- Operation: Implement the plans and processes to achieve EHS objectives.
- Performance Evaluation: Monitor, measure, analyze, and evaluate EHS performance to ensure continuous improvement.
- Improvement: Identify opportunities for improvement and take action to enhance EHS performance.
An EHS Management system codifies your organization’s Environment, Health & Safety strategy and then streamlines its implementation and management. Some of the benefits from a structured EHS Management system include:
- Preventing workplace incidents, accidents, injuries and illnesses: The main objective of any EHS management system is to keep workers healthy, happy and safe.
- Improved operational efficiency: Defining and employing EHS processes, policies and procedures company-wide delivers improved worker productivity, reduced downtime and lower costs.
- Easier regulatory compliance: An EHS management system makes it easier to understand and comply with the EHS regulations appropriate to the company’s industry and operating jurisdiction(s).
- More educated and engaged workers: An EHS Management system includes robust employee education features that schedule, track and report on worker training to keep workers safer on the job and build a stronger EHS culture.
- Reduced Administration Costs: Structured processes, policies, procedures and standard documents are very effective at reducing the time and effort required to manage critical operations and EHS issues.
EHS software streamlines and automates your EHS management system by collecting, storing and analyzing EHS data from your entire organization in a single, centralized repository. It automatically recognizes and tracks changes in applicable EHS regulations and standards to maintain compliance while making it easy to prepare mandatory documentation for audits and inspections. EHS software tracks incidents and illnesses for analysis so you can identify their root cause and create CAPA (Corrective and Preventative Action) plans that prevent recurrence.
EHS software makes it easy to create, manage and improve your organization’s EHS management system. It saves time and money by ensuring employee safety, reducing operational risk and streamlining regulatory compliance. Real-time visibility and reporting keep all stakeholders informed including executive leadership, management and workers. EHS software boosts the company-wide environment, health and safety performance to keep your employees happy, healthy and safe.
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